An efficient employee attendance management system can assist in tracking employees’ hours, ensuring there isn’t any policy or regulation violation. It can also help in making the payroll simpler. In the case of creating a digitally enabled workplace, an advanced platform for managing attendance is vital.
Not only does it have to be accountable for keeping track of the movements of employees and attendance, but these systems also help to simplify compliance. Different states, countries, or regions follow different regulations regarding working hours or compensation as well as time off. A computerized attendance system maintains all this information. It makes auditing significantly easier.
If you’re looking to purchase an Employee Attendance Management System, what are the essential things that should be on your list? Let’s have a look.
Must-have Features of an Attendance Management System
No matter if you opt for a cloud-based or on-premise attendance control system, the following functions will be the core of time-tracking for employees. It’s the reason you need the following capabilities on your list:
- Clocking In And Out
It is a crucial aspect of managing attendance Employees should be capable of clocking in, marking break periods, and then leaving when the day is over with either cards with magnetic readers or personal telephone numbers. Card readers are helpful since they decrease the risk of fraud as well as “proxy” clocking in.
- Leave Management
The Management of leaves is another area in which an attendance control system can be a part of the equation. A day’s absence should not be automatically recorded with the status of “absent.” Instead, the employee should be informed to take leave or submit other attendance requests.
- Payroll Integration
When your time management software is linked to payroll, the compensation will be determined based on the amount of time input and then reconciled with any approved leave and paid leave. It doesn’t only mean that you pay your employees on a daily basis. The most effective software can also support hourly pay and flexible payment methods.
Making and keeping a record of employees’ attendance is an essential HR function in any company. Basic reports, including the number of overtime hours or lost days and more, should be accessible in an exportable format.
- Biometric Attendance
Biometric attendance is great when you have a huge workforce that has particular clock-in and out times. For example, a call center can run a nine-hour shift with more than a hundred employees. Biometric technology can eliminate the possibility of fraud by using an employee’s fingerprints or any other personal identification to allow attendance.
- Alerts for Missing Clock-Ins
Infrequently, employees are not able to check in after a break or not clock out to go home after a long day. Automated alerts notify employees and managers of the occurrences, asking for immediate intervention.
- Calendar Integration
An employee attendance management system could be synchronized with digital calendars like Google Calendar, Outlook, etc. It lets everyone in the team know of the availability of an individual. Calendar integrations are especially useful to remote teams where you can easily check the availability of someone’s shared calendar.
Adopting a digital attendance management system could change how you handle your employees. The functions and features integrated into these systems are essential to employees’ everyday work routines, and they stop errors that could cause month-end problems and issues with compliance.